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Current
Year Minutes
SSHS BOOSTERS: 10/13/08 MINUTES
Mack called the
meeting to order. Minutes from
9/8/08 and 9/22/08 reviewed. Motion made by Nancy Hoffman to accept both.
Second by Mike Hedrick. Vote unanimous.
FINANCIAL REPORT:
presented by Shawna Deyton
-
Copies of current financials distributed to
members present, September figures are:
Checking balance: $33,365.29
CD: $16,670.15
Cash/Change: $1,765.00
Checks written: $7875.18
Deposits: $17,850.29
Interest: $3.97
-
Per Shawna, concession sales thus far for
home football games are:
Game 1: $8500
Game 2: $8000
Game 3: $3,300 (rain)
Game 4: $5772 (homecoming)
Arndt football games are not
generating any revenue
Kyle Lane made a motion to
accept the treasurer’s report. Ann Goodson seconded. Motion passed.
OLD BUSINESS:
-
Popcorn machines: New large machine in upper football
concessions is working great. New smaller machine for soccer concessions
appears to have been damaged in transit (door out of alignment, tray bent,
light was broken, once replaced it works, it is not to be used. Mack has
had several discussions with Cromers. They are to contact the freight
carriers. Also trying to find out who unboxed the new machine and if they
noticed any sign of damage.
-
Meeting between Bruce, Mack, Steve Demeter (asst. super.
County), Rick Sain (construction mgr.) and our administration: Mack
stressed that we appreciated the facility on behalf of the kids but wanted
to have some good discussion about the building size, surface costs, other
facilities at Saint that need upgrading (visitor bleachers, rest rooms at
football field), future repair/replacement costs of synthetic surface, protection against inappropriate use,
etc.
-
Due to the recent confusion re. recognition time at home
football games, it will now be amended into our Standard Operating
Procedure that all outside recognition will be done pre-game (excludes
Senior night, Homecoming) Kyle made a motion that we adopt this policy.
Second by Dan Ellis. Vote was unanimous.
-
Chip Watts represented the coaches that
visit the local elementary feeder schools.
They conduct a pep rally and the kids are given passes to a game.
They are also invited to participate in making a tunnel for the team.
Again, there was confusion over who was to manage the elementary school
kids and co-ordinate this with Boosters.
Chip indicates that the coaches work with the respective school
administrators. They will do this again next year and will advise us of
their schedule by school as early as possible.
-
$100 Raffle: discussion about concerns over
current economic issues and slow response to ticket sales. Last year we
made $12,100 and it has been going down steadily over the past few years. (212
tickets sold last year, 293 most tickets ever sold) Per Mack it is not
worth the efforts to simply break even.
We have concerns over our current cash flow vs. things we have been
able to cover in the past. We have
been looking at some contributions that Boosters made last year that we may
not be in a position to make this year ($400 toward deputies, $1200 toward
port-a-johns, $1,000 toward Christmas dinner for the coaches). Members
offered suggestions about increasing our exposure. Todd Davis = tap our
alumni, Dan Ellis = local business to use tickets as sales promotions,
general consensus is that we need to improve our marketing including the
following tasks:
- Email Ms. Amrani to get a notice posted on SSHS
website: done as of 10/16, notice on home page of website with link to
Boosters page and Flyer (LN)
- Get yard signs done to put in the upper grass area
at SSHS to target parents and visitors: layout finalized and signs ordered,
should be ready by 10/20 (LN)
- Email to Dennis Whitener with Flyer (same as on
website) and request that he distribute this to all SSHS coaches so they
can pass it along to the fall team parents: done 10/16 with request that he
cc Lynn Noble with his distribution (LN)
- Flyer also sent directly to Todd Davis as requested so he could
distribute to basketball alumni
- Press release sent to HDR and ONE for publishing:
done 10/17 (LN)
- PSA to area principals, to Carlene Crawford (info
officer, County) for distribution: email to Carlene 10/16 to request that she send to area
principals, etc. as rules permit. (LN)
-
QUILT (DONATED TO BOOSTERS BY BETH HILL):
More discussion about how to
best use the quilt, ie: silent auction, raffle, live auction in conjunction
with the Steak Dinner, etc. Final
decision is to use if for a $1 raffle to be drawn the night of the Alumni
Basketball Night on 1/9/2009. We will sell tickets at school during lunch
breaks the week prior to the game and distribute pictures of the quilt via
email, website, to get the word out, perhaps display the quilt at the Fall
Sports Banquet (11/22/08). Lynn Noble to chair this project, Ann Goodson
and Mike Hedrick have offered to help. Ann made the Motion, Mike offered a
second. Vote unanimous.
NEW BUSINESS:
-
Nancy Hoffman made a Motion to freeze funds
for anything new other than normal operating expenses until after the $100
raffle and Gary Matthews seconded. Discuss: Ann Goodson did not agree. The
money is for the kids and we should spend more wisely and not make hasty
decisions. Freezing should not be an option in case something does arise.
Vote of 2 for the Motion and 8 against. Motion defeated.
-
Dennis Whitener requested Boosters consider
helping with the Christmas party for the coaches again. Discussion will
resume at the 10/27/08 meeting. He
also indicates that the calendar company has closed and he is in
negotiation with a new company. A large part of money is from calendars.
(10/17: email to DW to clarify amount earned 2007-08 season from calendar.
LN)
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Coach Todd Davis gave important dates for
girls basketball: 11/21: first home game (Spirit Club Night) see calendar
for other dates. Coach Carter’s Sports Marketing class will help as they
have done during fall sports.
Softball and baseball fields need lime and fertilizer. Mack to check
with Bruce to see what needs to be done.
-
Acknowledgement of contribution by family of
John Patton
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Motion to adjourn by Eddie Trent, second by
Mike Hedrick. Next meeting 10/27/08. Adjourned.
Minutes to be reviewed and accepted at next meeting.
Respectfully submitted,
Lynn Noble, 2008-09 Secretary
SSHS BOOSTERS: 9/22/08 MINUTES
Shawna Deyton called the meeting to order in Mack’s absence. Shawna
also took notes in Lynn’s absence. Minutes from 9/8/08 were not read.
NEW BUSINESS ONLY:
-
Popcorn machines were discussed 8oz Max popcorn
machine $780.03 plus $100.00 shipping. Large popcorn
machine $1385.65 plus $100.00 shipping. (old machine in soccer no
longer works, motor is burned out, big machine from lower football
concessions had been moved over temporarily but is really too big for the
available counter space)
-
Ann Goodson made a motion to purchase and Kyle Lane 2nd
with a max spending of $2200.00 . (New smaller machine will go in soccer
concessions. Large machine will go in upper football concessions and old
machine will go in lower football concessions. )
-
Tickets for the $100 raffle were handed out to the members that were
present..
Meeting adjourned. Minutes to be reviewed and approved at next
meeting on October 13, 2008.
Respectfully submitted, Lynn Noble, Boosters Secretary
Reminder for next meeting: An
amendment to the standard operating procedure is needed. Anytime we
recognize a group at home football games (except Senior night) the
recognition will be held before the game begins approximately
7:00-7:15pm. With this policy in place, there will be no confusion in
relaying times and instructions to the respective groups.
SSHS BOOSTERS: 9/8/08 MINUTES
Mack McLeod called the meeting to order . Shawna took notes in Lynn’s
absence, minutes from 8/25/08 meeting were reviewed. Minutes from 8/11 and
8/25/08 were approved. (Minutes sent to Scott Monish to post on the
website, 9/15/08).
OLD BUSINESS:
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All requested work in weight room is complete
-
Field House fence is complete
-
Questions from the County office have been answered for Mack:
Replacement of weights are the responsibility of the school which is
included in the instructional budget given to the school at the beginning
of the year
-
Arndt night/football is set along with the 50th
Anniversary Team. Sheila Davis coordinated the Arndt night. Dennis Whitener
is taking care of the 50th Anniversary group.
-
Cabinet Makers is donating the trophy case and work is in progress
-
September 20th Car Show at Everett Chevrolet is set,
Boosters will serve hamburgers and hotdogs
FINANCIAL: presented by Shawna Deyton
As of July 31, 2008
Checking balance $27,514.79
CD $16,670.15
Cash change $265.00
Cash on hand
$44,449.94 ( decrease in checking
of $487.20)
As of August 31st 2008
Checking balance
$23,386,21
CD $16,670.15
Change Fund $1765.00
Cash on hand
$41,821.36 (decrease in
checking of $2,628.58)
Financial Report approved: Ann Goodson
made the motion and Dan Ellis seconded.
NEW BUSINESS:
-
Cindy Young made a presentation of “Rita’s Ice” and wanted the
Boosters to consider selling her product at the Spring Sports. Will discuss
at a later date.
-
Beth Hill has made and donated a quilt (made from tee shirts from
SSHS sports and other organizations). Further discussion will be done at
next meeting about how to best utilize the quilt for fundraising and/or
membership drive.
-
Music Boosters standing agreement to buy two of the golf hole
sponsors and them to by a $100 raffle ticket will continue. Ann Goodson
made the motion. Dan Ellis second.
-
Tables at Arndt are being replaced with new ones and we will not be
allowed to use the new tables for banquets. Mark Bumgarner needs to know in
advance and he will have old tables delivered to SSHS for banquets.
-
Discussion regarding sports banquet costs vs. losses. Motion was
made by Joe Kerley to increase banquet tickets to $10 due to rising costs.
Ann Goodson second. Motion passed.
-
Optimist football will begin 9/13/08 and will be using our
concession stand.
-
Next meeting on 9/22/08 for distribution of $100 raffle tickets.
Meeting adjourned
Minutes to be reviewed and approved at next meeting.
Respectfully submitted, Lynn Noble
SSHS BOOSTERS: 8/25/08 MINUTES
Mack McLeod called the meeting to order . Shawna took notes in Lynn’s
absence, minutes from 8/11/08 meeting were reviewed.
OLD BUSINESS:
-
New cables on all weight machines are done
-
Field House fence should be done by 8/20/08
FINANCIAL: not presented
NEW BUSINESS:
-
Arndt Night for football has been moved to 9/12/08 with the 50 year team
due to cuts on the Arndt team set for Friday, Aug. 29th, would
not have enough time to get the team together before the game (per email
from Mack, Arndt coaches to be admitted free if wearing their coaching
shirts..DW was emailed with this request but has not yet responded and
Arndt needed a decision per Shelia Davis)
-
Car Show at Everette Chevrolet is Saturday, 9/20/08, we
will be grilling from 4pm- 7pm, all monies will go to SSHS Athletic
Boosters, volunteers are needed (flyer distributed via Boosters and is also
posted on SSHS website)
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Basketball Alumni night will be 1/9/2009…early so players can attend
before leaving for college
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Todd Davis, women’s basketball coach, wants a small TV, 27 inch flat
screen, requests Boosters pay half, the issue was tabled til December
-
Dennis Whitener informed us that the laminator broke so he has not
been able to make passes for businesses with banners, tell the gate keepers
your business name and they will admit you into the games
-
Dennis asked if anyone knew someone who could build a trophy case,
Shawna Deyton will check with Cabinet Makers (Jonathan “Bud” Baumgarner is
the owner and SSHS grad along with two sons. Since the meeting, Bud
has agreed to construct the unit and requested some dimensions…email sent
to Mack, Dennis, Bruce, Shawna to confirm, Mack sent subsequent email to
Dennis to request he contact Bruce to meet with him and see exactly where
he wanted case and what dimensions so we can relay this back to
Crystal/Cabinet Makers)
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Date for $100 raffle is set for Saturday, 11/15/08. Silent auction
will be discussed at a later meeting. (We have a quilt made by Beth Hill,
PTO Pres. And donated to Boosters)
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Fall Athletic Banquet is set for 11/22/08 starting at 6pm
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Dan Ellis presented request from football for a watering
system to allow players to drink on the sidelines without making mud and
mess…cost is $310, motion carried.
-
Next meeting will be Monday, September 8th at 7pm
Respectfully submitted…. Lynn Noble, Boosters Secretary 2008-2009
SSHS BOOSTERS: 8/11/08 MINUTES
Mack McLeod called the meeting to order as the new President of
Boosters. Mack introduced new officers and did a review of the
by-laws. In 2009-10 school year. Mack recommends that we resume the
athletic kick-off dinner. This event has not been held for the past two
years due to the new start date for the school year. Our goal for the year
is that every parent who has a student athlete be a member of St. Student
Athletic Boosters. Current membership is $15/single, $20/family.
Minutes for 6/9/08 and 7/14/08 were handed out and briefly discussed.
Ann Goodson made a motion to accept the minutes. Second by Mike Hedrick .
Vote was unanimous and the minutes will be posted on the SSAB website.
Review of old business from those minutes:
-
Cans vs. bottles: Not an option per Mack. He has discussed
with Pepsi representative (Ned). Pepsi has a price increase on 20 oz.
drinks from $14/case to $15.25/case. Thus, if we charge $1.50 /bottle our
profit is $20.75 per case. If we increase to $2/bottle our profit is
$32.75/case. We will have no price increases on any food items. We
discussed the pros and cons of keeping the drink prices at $1.50 vs.
increasing to $2.00. An increase to $1.75 is not feasible for making change
and quickly adding purchases. (Reminder…ice machines, drink boxes and
maintenance on both are provided by Pepsi.) Dan Ellis made a motion
to increase our price/bottle to $2.00 with option to reduce after
fall. Second by Elaine Miller. Vote was unanimous and stressed that we
needed this decision prior to the first sporting event rather than raise
the price after the season began.
-
Weight Room: Mack presented the estimate by Home Town Sports.
He met with the coaches and Phil Greene. They inspected all the equipment
and tweaked the original estimate to $560.52 to address dumbbells, collars
and replacement cables for all equipment. Mack recommends Boosters
pay this in full and thus have more leverage to take the issue to the
County to inquire about financial supports as this is also a
classroom. Last year, the County would not assist with costs to
recover the weight benches so Boosters covered that as well. Due to
the obvious safety issues, Mike Hedrick made a motion to cover the full
amount. Sheila Davis seconded. Vote was unanimous. In conclusion, Mack has
been playing phone tag with the County office but will try once more and
then initiate a one on one meeting. Per Dennis, SSHS owns all the equipment
in the weight room.
-
Football Gate & Fence: Initial quote was reviewed but a
decision was made NOT to bring the team through the bleachers so item #1 on
the quote is no longer applicable. Dan Ellis made a motion not to proceed
with the 50 yard line gate. Second was made by Gary Matthews. Vote was
unanimous. New gates for improved crown control at the field house
are estimated at $1200. Mack was informed that the missing section of fence
was removed without approval by SSHS administration and thus he feels we
are obligated to correct that mistake. The repairs will also fix the fence
joint at the soccer field main gate. Gary Matthews made a motion that we
approve the proposed changes and repairs in the amount of $1200. Mike
Hedrick seconded. Vote was carried by majority.
-
Boosters representatives have been addressing the various teams at
parent meetings. Football and soccer had successful scrimmage weekends.
Football has another scrimmage on Friday, 8/16 vs. South Caldwell. We will
offer limited concessions. Boosters will be feeding the team after the game
at approximately 9pm and will need some volunteers for that. Soccer will be
concluding the Blue Ridge Jamboree on that same date.
FINANCIAL: not available at this time per Shawna Deyton
NEW BUSINESS:
-
Laura Bolling was present to represent the Spirit Club. They are
going to try the football programs again this year. All inquiries should be
directed to Ms. Lori Eckard
-
Kevin Eckard has donated use of his equipment to get the goalposts
power washed and painted at no cost to SSHS. Shawna Deyton has donated one
of her conference passes for this service.
-
Review of designated nights for special football games: Mike
Hedrick is to work with Optimist, Sheila Davis to work with Arndt. We need
a Boosters rep on the field each event night and to advise the officials
that 5 minutes extra will be needed at the half.
-
Jan Davis made a request for assistance for purchase of a pitching
machine for softball. At the coaches clinic in July, she talked with a
vendor. His machine retails for $1850 - $1900 plus shipping. He offered her
his floor model from the show at $1600. Jan and Todd Davis
purchased the machine while there for an estimated savings of $600.
Jan requests a contribution of $400 each from General Athletics and
Boosters to offset the purchase. Softball fundraising will cover the
balance. Dennis Whitener agreed to provide $400. Ann Goodson made a
motion to cover $400 upon receipt of the bill. Mike Hedrick offered a
second. Vote was passed by majority.
-
Coach Fred Whalen was present to discuss football practice methods,
now done in segments. He has researched a fence hooked timer through Dixie
Sports with estimated cost plus shipping of $1299. This is battery
operated, rechargeable, remote controlled, removable so it can be stored in
the field house, can be converted to electric, can be used by other teams
(track, swimming, wrestling) during winter and spring, LED lights, steel
case, weighs approx. 26 lbs. He requests a share of the cost by GA
and Boosters. Dan Ellis made a motion to cover ½ the cost but with
stipulation that we check with Home Town Sports to see if Phil can assist
with vendors, shipping costs, etc. Mike Hedrick seconded. Vote carried, 2
opposed.
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On behalf of Coach Chuck Davis, Dennis offered a request for a
second set of portable goals for soccer. Manufactured by Qwik Goal,
they are $825/goal for a total of $1650 plus $140 shipping. Dennis
requested Boosters cover ½ of this cost and agreed that GA would cover the
other ½. Ann Goodson offered a Motion to cover ½ up to $900 and GA cover
the rest. Gary Matthews offered a second. Motion passed. Per later discussion
with Coach Davis, the goals have already arrived and been in use. With
several assistant coaches, he can run Varsity and JV practice at the same
time, using the portable goals to work two sessions and keep the boys
out of the goal mounts letting the grass continue to repair.
-
Dennis Whitener addressed the group thanking Boosters and coaches
for support during the recent passing of his father. He reviewed many
of the points addressed in May and discussed in his 8/7/08 meeting with
Boosters officers…primarily gate receipts vs. costs, coaching pay, coaching
supplement not approved by County office, etc. Ann Goodson requested a copy
of the data Dennis displayed and he agreed to provide a copy of the same to
Lynn Noble for distribution as requested by Boosters members.
-
Next meeting will be Monday, August 25th at 7pm
Respectfully submitted…. Lynn Noble, Boosters Secretary 2008-2009
SSHS BOOSTERS: 7/14/08 MINUTES
Mack McLeod called the meeting to order as the new President of
Boosters. Mac extended a thank you to Bruce Godfrey for his service to the
organization and repeated his sentiments upon Bruce’s arrival. Formal
recognition will be done at the Fall Sports Banquet.
FINANCIAL: presented by Shawna Deyton
-
Final figures are in from the annual golf tournament with a total
profit of $3311.01
-
Balance as of June 2008 is $44,937.14 and this includes a CD with
Bank of America at 4%. Current balance is down about $3,000 from last year
this time.
-
Ann Goodson made a motion to accept the financial reports.
Mike Hedrick offered a second. Motion passed unanimously.
OLD BUSINESS:
-
Golf tournament is concluded
-
Request for replacement weights for the weight room was previously
raised by Doug Justice and tabled until for further research. Since the
weight room is also used for four PE classed, we needed clarification of
the County’s position about assisting with this request. Per Mac, feedback
from the County is that this is NOT considered a class and thus they will
not offer any support. Coach Slaughter is present to express not only
the need for the replacement weights but replacement of cables that are
currently frayed. (cables have not been replaced since the room was
privately furnished/constructed, approx. 8 years ago) On the wish list is
also an organizational tree for the weights. The current leg press is
outdated and could be removed. There is also concern about the safety of
students who access the overhead areas of the bars to do leg lifts (?) and
to purchase a new “dip bar”.
-
Dan Ellis questions why a school would have equipment that could
harm kids.
-
Dennis Whitener responds that it is due to the lack of
responsibility from the County office.
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Nancy Hoffman made a motion to approve Coach Justice’s original
request, previously tabled, and split the cost with General Athletics.
-
Dennis Whitener advised that they could not afford it.
-
Further discussion to clarify that the original request was for
replacement weights only at an approximate cost of $500.
-
Dennis replied that “if it is no more than that, General Athletics
will take care of that”.
-
Mr. Whitener is also to check the procedure for selling unused
equipment. If so, a suggestion was offered by Lynn Noble that the outdated
weight equipment could be displayed at the upcoming Soccer team yard sale
on 8/9/08 and the money from said equipment could be applied to updating
the weight room. DW to verify who actually owns that equipment.
-
Further updates (replacement of cables, plate trees, etc.) to be
discussed once more information on costs is provided.
-
Per Mack, the new Associate Superintendant for the County office
(from Burke Co.) is to be over maintenance. (not sure of his name),
Mack is to talk with him
-
Nancy Hoffman brought up finalizing special nights for football
prior to printing of the fall sports calendar. These will be
half-time events. In addition to finalizing the dates/events, we need to
make a better effort to get the word out to the respective
groups. In reviewing the groups to be honored and the home game
dates, the following games were assigned:
-
8/29/08 Home Game vs. Alexander Central : Arndt Night
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9/12/08 Home Game vs. Newton-Conover: 50 year
anniversary of the First Team
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9/26/08 Home Game vs. Hibriten: Optimist Night
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10/10/08 Home Game vs. Bunker Hill: Homecoming
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10/31/08 Home Game vs. Maiden: Senior Night
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Dennis will handle getting this printed on the calendars and also
notifying Arndt Middle School
-
Mike Hedrick will notify Gary Pruitt regarding Optimist
-
Per Coach Slaughter, football would also like to invite the kids
groups to escort the team at the beginning of the game from the field
house, up the hill and down thru the center of the stands and run with them
onto the field…”The Warpath” …they are hoping this will get the younger
kids excited and involved with the program and help to increase attendance
NEW BUSINESS:
-
Clean-up Days: Saturday, July 12th, not a lot of
participation, no football coaches on hand as Coach Whalen was on a
pre-planned trip, however, they will be there on July 19th, football
concessions cleaned and bombed
-
Old ice machine at the field house: Bruce has called Pepsi to
address repairs
-
Administration to handle reserved football seating and possibly
reserved parking in the senior lot or possibly farm this out to several
school organizations as a fundraiser.
-
Coach Slaughter requests some smaller football pads for some of the
smaller boys, specifically forearm pads, he can check on prices at the
upcoming clinic. He also requests seven big rubber trashcans (30 gal) to
use in drills. Mac will check on this for him. Mike Hedrick made a Motion
that Boosters purchase the cans. Second by Sheila Davis. Motion passed
unanimously.
-
Dennis Whitener advised that General Athletics would take care of
the upfront cost for these football pads
-
Dennis Whitener addressed the request from football to install a
gate behind home bench so players can progress down the “Warpath” to the
field, also, to re-do the fencing to keep kids off the end zone. Bruce to
contact Jim Little.
-
Per Dennis, Ms. Privette resigned as trainer; a new biology teacher
is certified as a trainer and to take over, Ms. Privette to transition to
cross country and swimming. There is currently a PE job open…administration
is looking for the right person and hoping to find a defensive
co-coordinator, they will advertise this at the coaching clinic on Tuesday,
7/22/08
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NEXT BOOSTERS MEETING: Monday 8/11/08, 7pm
-
Freshmen Orientation is Friday, 8/22/08, Mr. Whitener okayed
putting sheets in new student folders and/or setting up table and/or
Boosters members standing out front to hand out information as Freshmen are
picked up…
-
Dan Ellis is to organize having a Boosters rep present and fall
parent/player organizational meetings once the teams are picked. Soccer
meeting is Monday, 8/11/08, 6pm, cafeteria.
-
It was also discussed that each and every parent and player would be
required to sign their sportsmanship agreement pledge
-
Nancy Hoffman made a Motion to adjourn. Second by Mike
Hedrick. Passed.
Respectfully submitted…. Lynn Noble, Boosters Secretary 2008-2009
SSHS Boosters: 6/9/08 Minutes
TREASURER:
-
No treasurer report available..still waiting on the final figures
from Brushy Moutain with regard to annual golf tournament -
5/31/08 Spring Sports Athletic Banquet: cost approx.
$3,000…collected approximately $1700 per Shawna, for future banquets we
need to consider increasing the ticket cost to help offset losses, this
will require a vote at a later date
OLD BUSINESS:
-
Reel mower: behind on repairs per Bruce, they (?) have not been able
to get to it, rakes are fixed, growth on athletic fields is not optimal due
to lack of rain, WW came to retreat and de-thatch both fields, cost unknown
at this time. -
Joe Kerley inquired about using upper field to allow goal areas time
to repair, per Bruce it is like a cow pasture but usable, if drought continues
we will have some big issues and in light of our maintenance cost it may be
time to research turf fields…they would have a high initial cost but
probably a long term savings…per Mac McLeod, he has also been researching
this for the City and initial costs are from $500 – 600,000 per field
-
Upcoming athletic camps: LR soccer at SSHS and WF soccer at
SSHS during June, both soccer teams attending Wingate in July,
wrestling camp at SSHS in June, proceeds from recent yard sale and annual
BBQ are to help fund Disney Duals
NEW BUSINESS:
-
Clean Up Days: per Bruce we are looking at multiple days to get more
accomplished and offer more opportunities during vacation times (school
starts 8/25, first home conference soccer game is 9/1 but there are several
pre-season hosting events) , potential clean up days are Saturday 7/12 and
7/19..discuss by all is that we start at 7am due to the heat but volunteers
can come as they are able…participants are to bring hand tools (rakes,
shovels, wheelbarrow, weed-eaters, etc.) Soccer team will be
attending Bradford Scrimmages on 7/12 & 13..we will do any painting
closer toward the start of the season…main focus in July will be fields,
concessions, perimeters…
-
Calendars: per Bruce the fall sports calendars are usually ordered
during the Greensboro coaches clinic in July, this is handled by Dennis
Whitener
-
We need fall sports coaches to attend July Boosters meeting for
feedback and discussion
-
Per Jan Davis, they also need a coaches meeting to discuss coaching
pay..Catawba County’s pay scale is approximately 99 out of 100 counties…a
suggestion was made to help form a county coaching committee and to
get organized before taking their inquiries to the school board
-
We need to check with Pepsi on potential price increases for fall…if
so, discussion was to go back to canned drinks..this volume is sufficient
for events thus less waste..the lower price makes it more affordable for
students….in the past, Administration has complained that cans attract bees
in the trash….per Mac McLeod, they have also studied this issue with regard
to City facilities and that they found it to be a good decision to go back
to cans from a price and clean up perspective
-
Next meeting: Monday, July 14th
Boosters meeting 5/13/08
Patty called the meeting to order. Minutes were read from last
meeting. Ann motioned to except mike seconded , motioned passed .
patty started with a brief discussion about the girls softball team winning
the first round.
New business.
The floor was opened for new business. Lynn said we need to
discuss the golf tournament. Shawna said we have 4 persons signed up and
need 8 both days for 2 hour increments. Lynn asked if the 4 were boosters
members or not Shawna said not all of them were boosters members. She needs
people to help with food as well as hole coverage. Its at brushy mtn in
Taylorsville and we have 40 teams registered, 2 man teams gene asked for
extra flyers. Lynn asked what was the cut off time for team registration
and Shawna said Friday night. Lynn asked if we can send out a reminder
about the tourney and scott will send out an e-mail to remind. Joe asked
when is the cut off for hole sign and Shawna said Thursday at the latest. Kyle
asked what qualifies you for a door prize. Patty said we sell tickets both
days. Patty said if you know someone that does want to play call the
pro at brushy mtn the number is 632-4804. The candidates for
officers for the following year are Mack McCleod for pres, Patty Queen for
vp, Lynn Noble for sec. and Shawna Deyton for tres. Gene moved we
accept them as mentioned and kyle seconded the motion passed. Lynn asked
when it officially goes into effect and shawna said at the banquet. Gene
said he wanted to thank Shawna and patty for all they have done.
Old business,
Lynn asked about the nets for coach davis. Jan said she had prices,
it is for 1 net for the batting cage, cost to be 700 to 800 dollars plus
shipping. She would like to have the knotted poly. Kyle made a motion to go
ahead not to exceed 1000 including shipping. Mike seconded. Motion carried.
Jan davis will go ahead and get it. Tyler warren wanted to bring some new
business of a lacrosse team to st stephens and asked for support and funding
if possible. Patty said we can’t fund a sport, that is done through the
school system. Mack asked if there was a written proposal, and tyler said
it would cost approx $10,000.00. lynn asked if it was mens lacrosse and
tyler said mens. She asked about what the season is? it is played in the
spring. Roy asked is it a club or are you getting into the nchsaa? Ann said
that on the nchsaa web site would have information on how to start a team.
Hickory had a fund raiser and their boosters matched to help them get
started. Coach davis said first the school administration has to support
it, hire the coaches and other items needed to start a team. One of the
parents said that the admin here didn’t want to use the football field.
Coach davis said the hickory team is actually a club it is not a state
sanctioned sport. A suggestion was made for the men interested to do more
research and present it to the boosters at a later time along with the
admin. Lynn said if it’s a club and listed with the county wouldn’t you go through
the county for your needs such as practice and other items. Scott Charles a
coach and state sanctioned ref for lacrosse said there are approx 80 teams
in nc now for school and the state will not sanction it till there are 85
teams, and the other schools teams are sanctioned by the school AD. They
pay for their own equipment and the school supplies the place and helmet
and jersey. It is done in the schools, one of the parents said the kids can
transfer to hickory high to play the sport if it is not offered at the
school they are in. gene said one of the main things needed to look
at is the return. Lynn said what we need is to get the lacrosse parents
involved in the boosters and participating in current events.
Coach justis said that in the weight room we have dumbbells and
weights missing or broken. 10 # have 1 20# none 30# broken, 35#
missing. Mack and nancy both asked isn’t that the school and countys
responcibility since it is a classroom? Gene asked who provided the
equipment originally, gene motioned we would have to table it till we can
research it further with the AD. Nancy seconded it, the motion
passed. Coach justis said cost would range between 300 and 400. joe
motioned we adjourn mike second, motion passed the next meeting is june 9th
.
Boosters meeting 4/14/08
Bruce called meeting to order and talked about his current
status of EFR/EMT. And thanked everybody for their patience. Minutes read
AND approved. Treasurer’s report given by Shawna. Balance of checking over
31,000 and CD over 16000, this is Feb. report. Motion to approve by Kyle
second by Roy motion passed.Spring banquet need to set date, don’t want to
do it in April, may 3rd out because conflict and teams are
still playing, may 10 prom and 17 golf tourney, 24 rain day for
tourney, the only open sat is may 31. Roy motioned the 31 second by Lynn,
motion passed. Spring banquet will be May 31 at 6 pm.Field rake is here, it
is doing very well, Bruce looked up the cost of a used machine and it is
4500, we got it for 500. The money we paid went to a youth who helped work
on it for his scholarship fund. The soccer and football field have been
sprayed per vendor. Jan Davis said she was here Saturday and didn’t notice
any change to fields. Bruce asked if anyone has seen the backpack sprayer,
no one has seen it. Declared to be missing. Bruce will look into getting
another one. The rooms for the wrestling have been paid for. Bruce asked
about the lower practice field being irrigated and he had heard that there
would be green houses put down there. Mack said we don’t need to look at
irrigation until the matter is final about how much field will be available
for practice field vs. greenhouses. DW said there has been discussion about
a green house but the location has not been determined, would be better to
wait till all is resolved. Bruce said his opinion with gas cost now it cost
40.00 to fill Toro, and it cost 500.00 for the Toro mower and not donated.
But to keep this in house. But realistically we need to purchase our own
mower. Lynn asked who is responsible for fuel and who has owner ship
of equipment, Bruce said we buy it but it belongs to the school. So we are
responsible for the fields because the county will not maintain anything
inside the fenced areas.DW mentioned the bad case of payment to the coaches
in the county. Lynn asked can the general athletic fund give them more. DW
said yes if we can afford it. But we have never been in a condition to give
them extra pay. But he felt it should not be the schools responsibility to
pay the coaches wages. At the AD conference they came up with a plan to
increase coach’s wages, the school board decided to do it over a 3 year
period. Which he felt was too little too late. Lynn asked how much is
in the general athletic funds, DW said he wasn’t sure. All agreed we
shouldn’t have to be the ones paying all the bills but how do we change it
so the county does pick up more of the tab? Educate the parents on what is
going on and get them involved in the process, go to the county meetings,
and run for office. Bruce said keep in mind Catawba County carries 3
different school systems and that’s where all your money is going. Funding
all three structures. Lynn asked when school facilities are used by outside
it has to be requested through the county school system, do we get any of
that money when our spaces are used? DW said no. DW said call Michael white
is the county athletic director tell him your concerns.The next conference
is called north western 3a/4a it'll be us hickory high Briton, Foard 3a s Caldwell,
Alexander Central, Watauga and till start 09 and will go for 4 years. Per
DW.Bruce said we better do well next year because when the conf. changes we
will have further distances to drive and so will the opponent, there will
be less ticket sales when it happens. Bruce said the rakes we got he will
get repaired and we will get a mowing schedule set up. And see if we can
make due with what we got and not have to expense any more fundsCoach Jan
Davis said she has been waiting to see what we are going to do about moving
the batting cages. She has been checking the cost of the nets she needs,
cost she got ranged between 595.00 and 800.00 plus knotted and knotless.
Mack said he can get some numbers for her they will get together after the
meeting to discuss.It was mentioned is there a way to stop or curb bring in
outside food? DW said not sure how to stop it or police it if we did post
it.Bruce said at other schools it is posted not to bring in outside food,
and we could post the deputy at the gate to stop it. DW said he would look
into it. He would talk to Dianna and see how she felt. Lynn asked about the
concerns about the new side walk and said we were going to check into what
can be done. Mack said at the park we built a low fence and the obstruction
stopped them from parking. Elections we will get the e-mail out and will
vote May 12th. That’ll be our next meeting
also. Bruce said we have to get more folks involved to help run
everything. We have got to have more involvement to make it successful.
Kyle motioned to adjourn mike seconded motion carried.
Boosters meeting 3/10/08
Scott called meeting to order, minutes were read Kyle motioned to
except the minutes Dan seconded, minutes passed. No treasurers report
however it was stated that there is over $31,000.00 in checking and
$16,000.00 in CD.
Mack said he had a few items to talk about for Bruce in his absence
as follows; Tim Mathews suggest3 grass catchers for the real mower and it
will catch 80% to 90% of clippings. Cost between $1200.00- $1300.00, also a
reconditioned field rake for both baseball and softball at a cost of
$500.00, it is self propelled. The question was raised “what’s wrong with
what we have now?” the reply was this unit is self contained and will
smooth out the area raked as opposed to building up dirt like the current
one. DW mentioned a vacuum unit that is out front for display that would
vacuum up the clippings like the catcher mentioned by Mack. It holds 27
bushels and has a 118 HP engine and cost $2600.00. he said a lot of folks he
has talked to said it’s the best thing going and he knew of another that
went for $3200.00. he has tested it and it appears to be working well and
would like to propose it to the boosters for consideration. It would be
pulled by the Toro not the real mower. New is $8200.00 this one is 10 years
old. Roy asked if either or both pieces of equipment would fit in the shed
and how much time it would take both units to do the job compared to each
other. Dan suggested tabling the idea until we could look into both units
further, Nancy suggested having Bruce look at both and make a suggestion.
Tonya suggested using the horticulture teacher as a source for
recommendation also. Gene asked the question “if the boosters pick up
$1300.00 of the cost of the vacuum where would the remainder of it come
from and DW said the general athletic funds. Roy motioned we go ahead and
get the rake unit for $500.00, Gene seconded the motion and the motion
passed to go ahead and by the rake unit for the ball fields.
Questioned was asked what kind of time frame did we have on looking
into the vacuum unit and grass catcher. DW felt he wasn’t sure if the man
selling the vacuum would hold it till the next meeting in April, DW asked
if the boosters would consider committing to the $1300.00 and the general
athletics pick up the rest. Dan said his concerns centered around the
maintenance cost . Mack motioned considering the time issue we have a
couple of people look at the equipment, make a suggestion Saturday at the
Banquet and we vote on it then with those present at the banquet. Dan
seconded, further discussion; Roy thinks that the vacuum technology is more
advanced, but will the persons mowing have time to make 2 passes to
complete the cycle? DW said they are currently making 2 passes to complete.
Dan asked by using the catchers attached to the mowers it could be done in
1 pass, would 1 pass make it an easier task? The vote was taken and the
motion passed to table it till the banquet, use Bruce and Mr. Lail to do
the checks and make suggestions, meet at 5:45 pm the day of the banquet and
vote. Tonya suggested using the horticulture class to help in care of the
fields. There was a question of liability and Tonya said the class can take
a test and when they pass they can use motorized equipment.
Shawna said the men will meet at shells at 7 am for breakfast then
meet at arndt at 7:30 to get tables and set up for banquet. Need women at
9am for set up.
Golf tournament needs volunteers for hole in one. Lunch is provided
by prime sirloin on Saturday and we provide lunch on Sunday, and we need
help with that as well.
Coach Justis mentioned the practice field conditions last year and
has talked Mr. Lail about installing an irrigation system for the practice
field if the boosters would buy the materials needed. Dan asked coach to
get cost and we would discuss at the next meeting, coach agreed.
DW said the windscreen we approved $200.00 for cost between
$700.00-$800.00 and asked if we would give more to cover the cost. Dan made
a motion we split the cost not to exceed $400.00 Mack seconded motion
passed.
Dan motioned adjourn Kyle seconded motion passed meeting adjourned
next meeting 4/14/08,
Boosters meeting feb.11,08
Meeting called to order by Shawna. Minutes read Kyle motioned
to except Nancy seconded minutes passed. Shawna read the treasurer report
Kyle motioned to except treasurers report Nancy seconded. Treasurer report
passed. The gate has been slim for basket ball this year not brining in
what it usually does. AD said we were short by approx 2000.00 from the
hickory gate alone basketball.
Winter banquet is set for 3/15 the golf tournament is set as well. We
will get a golf cart from bowman golf cart as a prize for a hole in one.
Shawna asked if there were any nominations for officers for the next
year, Lynn asked what the job descriptions were.
Shawna gave a brief description of offices, the question was asked
was Bruce leaving and it is assumed he is. Mack confirmed he is running for
president. Shawna said the nominations are on the floor and can remain on
the floor for 2 more meetings. Lynn noble was nominated for the office of
secretary. Scott asked for assistance with the web design and it was
suggested using Renée and her class as a project or advertise it on the
school web site. Also maybe we can use the magnit program through cvcc to
help by making it a project.
Coach Jan Davis was asking before she got a price on the new net she
needed to know what was going to be needed to move the batting cage to its
new location. The cost for a new net would be between 750 and 1500 due to
what it is made of poly vinyl and nylon. Nancy motioned we table the net
decision and Ann seconded till next meeting. Ann asked if we can go ahead
with the instructions handed out for the golf tournament. Shawna said yes.
DW asked if we could look at the wind screen on the baseball field it is
about torn off. Nancy mad e a motion we replace the wind screen Lynn
seconded, the cost is approx 175.00 the motion amended not to exceed
200.00 for the wind screen. Motioned carried. Nancy motioned we adjourn Dan
seconded meeting adjourned next meeting march 10th
Boosters
meeting 1/14/08
Bruce
called meeting to order, the minutes were read from the previous meeting.
Kyle lane motioned to accept and Roy seconded, and the motion passed.
Shawna read the treasurers report, with a total of $52,423.78, Kyle
motioned to accept and Roy seconded, the motion passed. Benny Litton will
install the jack in the gym to allow external connection to the sound
system. The raffle ticket sales was low collecting only a little over
$1600.00 Bruce felt we need to come up with other ideas as to how to
generate capital for the boosters, he feels we have burned out people with
the raffle ticket idea. The sidewalk problem may be able to help prevent
mud issue by putting grass between the 2 areas of concern. Dan mentioned
blocking the area in question with cones and gene suggested asphalt the
area. The golf tournament will be May 17th and 18th
with the 24th and 25th set as rain days. Brushy Mtn
Golf course will provide the course again. Everett Chevrolet and Steve
Eisenhower are helping us be able to use a 21- $36,000.00 car for a hole in
one prize and the insurance will be $650.00. Bruce would like to try and get
all three big prizes, sea doo, car, and 4 wheeler, to help insure we can
sell more tickets. Roy motioned we accept the proposal to get all 3 Kyle
seconded and the motion passed. Bruce asked for a chairperson to set it up,
Shawna volunteered to chair and Lynn noble agreed to help her. Kyle
motioned to have the winter sports banquet on March 15th Roy
seconded and the motion carried the winter sports banquet is set for March
15th.Lynn Noble asked if the handy capped parking space at the
soccer field be moved and could the busses from visiting schools not park
in the car parking area. The AD said he would e-mail the other schools and
tell them not to park the busses in the car parking area. Bruce had a
couple of loads of sand donated for the football field and was trying to
get more for the soccer field. Both fields have been treated for
weeds.Darryl is working on the baseball field and Bruce is checking on
getting dirt for both the baseball field and the football practice field.
We may need to reseed and if we don’t get any rain there is no use putting
in an irrigation system since we wont be able to use it.Dan mentioned his
concerns for the location of the current trophy case and fears a middle
schooler or youth could crash into it causing injury. Also he would like to
know if it is possible to find a more suitable location for both safety as
well as display of our successes. The AD said we have had a trophy case on
order for 2 years now.Catawba wrasslin bought skid pads for the
bleachers.
Coach’s corner
Coach Davis asked for a new batting cage net
and got quotes on a couple of different types. Poly vinyl cost between
$575.00 and $800.00 while nylon cost over $1000.00. She is checking
on the life of both before a decision is made about which to get so the
request is tabled till next meeting.
Coach T. Davis said the alumni night was a
great success. Hopefully we can do it every year, over 80 alumni came to
the event.
Bruce is going to ask the shop teacher about
building several items for us possibly they can be done as projects for his
classes.
The next meeting will be Feb 11th at
7 pm in the media center, we will be asking for nominations for officers
for the 2008-2009 school year.
Kyle motioned for adjournment dan seconded
meeting adjourned.
Boosters meeting 12/10/07
Meeting called to order by Patty Queen, Scott Monish read
minutes from last meeting Shawna motioned to accept minutes, Sheila Davis
seconded minutes passed treasure report read. Motioned to accept treasure
report by Gary second by Mack, Ann. had discussion about some of the lines,
and they were answered satisfactorily. Motioned passed. Dennis
Whitener has asked for the $1000.00 to take coaches to dinner (per Shawna).
Shawna said the athletic dept owes us approx 4195.00, we haven’t paid the
3500, coaches clinics and the 1000.00 asked for the meals by DW. The motion
is not to pay the 3500 dollars and deduct it from the totaled owed of 4195
keeping the 695 on the books to be deducted from the 3500 request for next
year and go ahead and pay the 1000.00 for the coaches Christmas meal. Gary
motioned and Ann seconded. Motion passed. Sandy cubbison gave back
her money won from the raffle. Irrigation system has been drained and
winterized. A jack is being moved so the wrestling can use the PA system for
events. Roy explained what it was for. Mower was cleaned and returned. He’s
checking on a blower system for the grass; however it is his opinion that
the grass will be blown against the fence and won’t be removed. Nancy
motioned that due for finances we table the search for blower and Gary
seconded. Motion passed. Sidewalk being put in but no curbing, so be
prepared for a mud pit. Discussion was made that when this happens
the boosters will not be responsible for the clean up. Shawna’s sister said
that if she is going to continue doing the books and maintaining them at
the level she is, she request being paid, a fee of 1500 annually. Mike
motioned we pay her 1500 starting 08/09 school year Sheila seconded
motioned passed. Mack brought up wanting to know is there a reason why
basket ball home and visitor side couldn’t be switched. It is his opinion
the players should not have to take the abuse and the heckling at the
games. Todd asked last year if we could move our student section so
the non cheerleader and player fans could possibly have more room. The
reason not for switching the player benches is because of room. Mack
suggested we have more than 2 deputies at the basketball games. Gary
asked if anybody complained about the steaks. Gary said that all 5 of the
tickets he sold they complained. Others said that they had no
complaints. He said ok he was just passing on what he was told. Mack said
to tell them we appreciate their support and we will try to do better for
them next year. Ann motioned to adjourn mike seconded motion passed.
Boosters meeting 11/05/07
Patty called meeting to order the minutes were read and approved.
Patty said the speaker for the banquet will be Mr. Daily. And his speech
will be brief. Shawna said on the banquet we would send limited
tables to line at a time. And she needs extra bodies for helping handle the
traffic. Prime sirloin will do the potatoes and salad with fixin for $2.00
per head. Gene asked how many were we paying for and Shawna said we paid
them for 525 for the whole amount. Ann said Cindy has it under control for
the clean up. She didn’t have anyone from the varsity football yet and
coach Watts said he would take care of it. Bruce would like to start at 8
am Saturday the 10th Setting up, Dennis said coach Bowne wanted the gym
that morning for practice and would like to have it till 11 am. An e-mail
will be sent out to let people know what time we will start. Bruce will get
with jeff crump or Robert Barnett and then someone will let Dennis and
coach Bowne know what time we will start.
Coaches.
Boys soccer is done for the year, we just barely missed the playoffs.
Patty thanked everybody for the help at the home games.
Football conference meeting is tonight and we go to A.L. brown Friday
night. We have a meal before the game each Friday at a church and coach
Justis would like to know if the boosters would be willing to pay for the
meal this Friday night or a portion of it. Coach Watts said he didn’t
have a number or dollar amount. However we are trying to keep it at 5 bucks
a head for 60 heads. Dennis said the general athletics was covering a tour
bus. Leesa spoke for Bruce saying that with all the money that has | 